INTRODUCTION TO THE PROPERTY MANAGEMENT OFFICE
THE PORT-OF-SPAIN CORPORATION
The City of Port-of-Spain is the capital of our twin island republic of Trinidad and Tobago and is over two hundred (200) years old. The Port-of-Spain Corporation is the oldest government institution in our country and is responsible for the affairs of the capital City. One of its responsibilities is the collection of land rent charges on properties belonging to the Corporation. These properties are known as leasehold lands and are a major source of revenue to the institution.
- The City Engineer’s Department where employees need verification on the names of owners on various properties.
- The Public Health Department where Public Health Inspectors may need to find out the particular use of a property – Residential, Commercial or Mixed. They may also need to find out if there is a lease and if it is expired or not.
- The Assessor’s Department whose workers sometimes need to locate the owner/s of a property and therefore request contact information such as an address or telephone number for the property owner/s.
- The Ledgers Section in the City Treasurer’s Department is responsible for property account information and requires yearly and monthly land rent charges for all leasehold properties. This information is passed on in the form of a quarterly worksheet printout for properties in Woodbrook Estate, yearly worksheet printouts for properties in Gonzales Estate, Cocorite Farm and Other Rents. Worksheets for properties with Long Leases are also printed on a yearly basis and passed on to the Ledgers Section.
- At the City Administration Department owners apply for Renewal of Lease, Change of Use, Transfer of Tenancy, Surrender and Grant of New Lease and Consent to Assign. Employees within this department therefore need information on leases such as owner name, lease number and date, lifespan of lease and expiry date of lease. These applications are forwarded to the property Manager who is responsible for writing reports either recommending or not recommending requests made through these applications.
- Members of the public such as owners of the properties, executors, administrators and attorneys also seek information such as owners names, expiry dates and to find out the status of their application.